Citizen's Charter

VISION

  • We dream of Filipinos who passionately love their Country and whose values and competencies enable them to realize their full potential and contribute meaningfully to building the nation.
  • As a learner-centered public institution, the Department of Education continuously improves itself to better serve its stakeholders.

 
MISSION

  • To protect and promote the right of every Filipino to quality, equitable, culture-based, and complete basic education where:
    • Students learn in a child-friendly, gender-sensitive, safe, and motivating environment
    • Teachers facilitate learning and constantly nurture every learner
    • Administrators and staff, as stewards of the institution, ensure an enabling and supportive environment for effective learning to happen
    • Family, community, and other stake-holders are actively engaged and share responsibility for developing life-long learners

 
Region VII-Central Visayas

  • Lies at the center of the Philippine archipelago between the major islands of Luzon and Mindanao.
  • Second smallest region in the Country with a total land area of 14,951.5 sq. km. This constitutes 5 percent of the country’s land area.
  • Central Visayas is composed of four (4) Provinces:
    • Bohol
    • Cebu
    • Negros Oriental
    • Siquijor

 

Province Land Area No. of Cong. Districts No. of Municipalities No. of Cities
Bohol 4,1173 3 47 1
Cebu 5,088.4 8 47 9
NegOR 5,402.3 3 20 5
Siquijor 343.5 1 6 0
Central Visayas 14,951.5 15 120 15
 

 

Frontline Service Fees Duration of Process Where to Go
Issuance of Certification, Authentication, and Verification (CAV) of Academic Records for Public and Private Elementary, Secondary Schools, including ALS A&E and PEPT Elementary
-Php 45.00
Secondary
-Php 15.00
5 working days Records Section
Issuance of Special Order (S.O.) for Graduation for Private Secondary Schools NO FEE 3 working days Quality Assurance Division (QAD)
Application for Government Authority (Permit and Recognition) School Bond:
-Php2,000.00 per course offered
Permit/ Recognition shall be issued one (1) month prior to the opening of school year Quality Assurance Division (QAD)
Application for Correction of Name and Date of Birth Documentary Stamp
-Php 15.00
1 day Legal Unit
Application for ERF, Reclassification and Conversion of Positions NO FEE 30 days Personnel Section
Application for Retirement/Terminal Leave Claim NO FEE 15 days Personnel Section
Application for Authority to Travel Abroad NO FEE 1 day Personnel Section
Request for Assistance NO FEE 1 day Public Assistance Office

 
 
 
ISSUANCE OF CERTIFICATION, AUTHENTICATION AND VERIFICATION (CAV) of Academic Records for Public and Private Elementary and Secondary Schools, Including ALS and PEPT Graduates
CLIENTS
•Elementary and Secondary Students
•Graduate of ALS and PEPT
 
REQUIREMENTS
•Student Permanent Records (Form 137)
•Certification of Enrolment/Level Completed
•Diploma (Original)
•Certification of Graduation
• Passport Size Picture (2 pcs.)
•Certificate of Accreditation (for PAASCU)Accredited Schools
•Certification Philippine Educational Placement Test (PEPT) or Alternative Learning System (if applicable)
•List of Graduates
 
PROCEDURE
1.Client/Applicant will submit application together with the complete requirements to Record Section/Office of the Regional Director
2. Record Section will:
•Track/Barcode
•Validate and process the application
•Prepare CAV Form
•Forward CAV document/s to RD’s Office for approval and signature of RD
3. Regional Director’s Office will:
•Approve and Forward the document/s to Records Section
4. Records Section will:
•Release through:
–Division Liason Officer
–Mail/Courier
 
CORRECTION OF NAME/DATE OF BIRTH APPLICATION
REQUIREMENTS

  • Letter request of the student/parents addressed to the Regional Director, DepED ROVII, Sudlon, Lahug, Cebu City
  • Endorsement from the School Registrar of School Principal of the School
  • Copies of Birth Certificate duly certified by authorized Officers
  • Affidavit of (Self/Mother/Father/Guardian) attesting veracity of the child’s data
  • Affidavit of two disinterested persons
  • School Records bearing the wrong name (Diploma, Form 137, Transcript of Records, etc.)
  • ID Picture (2x2) latest
  • Alien Certification of Registration (ACR), if non-Filipino
  • A receipt from Cash Section for documentary stamp

 
PROCEDURE

  1. Client/Applicant will submit application for request of Correction of Name/Date of Birth to Record Section/Office of the Regional Director
  • Record Section/Office of the Regional Director will:
  • Track/Barcode
  • Advise Applicants to proceed to Cash Section for the Documentary Stamp payment
  • Forward application to Legal Unit
  1. Legal Unit will:
  • Validate and process
  • Issue Resolution for the approval of the Correction of Name/Date of Birth
  • Forward the Resolution to RD’s Office for approval and signature of RD
  1. Regional Director’s Office will:
  • Approve and Forward the document/s to Records Section
  1. Records Section will:
  • Release the Approved Document/s to Client/Applicant

 
EQUIVALENT RECORD FORM(ERF), RECLASSIFICATION OF POSITION AND CONVERSION PROCEDURE

  1. Client/Applicant will submit application for ERF, Reclassification and Conversion of Position document/s to Records Section/Office of the Regional Director
  2. Record Section/Office of the Regional Director will:
  • Track/Barcode
  • Forward ERF, Reclassification of Position document/s to Personnel Section
  1. Personnel Section will:
  • Validate and Process
  • Prepare Endorsement for DBM
  • Forward to Regional Director’s Office for signature
  1. Regional Director’s Office will:
  • Sign and Forward the Endorsement for ERF. Reclassification of Position and Conversion of Position to Personnel Section
  1. Personnel Section will:
  • Segregate according to Position and Division
  • Forward the Approved ERF, Reclassification of Position and Conversion of Position document/s to the Department of Budget (DBM) for the Issuance of Notice of Organization, Staffing and Compensation Action (NOSCA)
  1. Records Section (after DBM’s approval of NOSCA) will:
  • Pick-up the NOSCA
  • Submit the NOSCA to RD Office for notification
  • Forward the NOSCA to Budget and Finance Division
  1. Budget and Finance Division will:
  • Receive the NOSCA
  • Prepare Endorsement to the Schools Division Offices concerned

 
EQUIVALENT RECORD FORM(ERF)
REQUIREMENTS
(TEACHER III)

  1. Endorsement from the SDS
  2. Duly accomplished ERF – 5 copies
  3. At least 3 years or more teaching experience with CAR or MA graduate
  4. Twenty (20) years teaching experience with 20 or more units in MA
  5. Original copy of certification from school registrar for MA units/CAR
  6. TOR with Certification/Authentication and Verification (CAV) from CHED – original copy
  7. Updated Service Records – 3 original copies
  8. Performance rating for the last 3 school years (Certified photocopy signed by the Admin. Officer, District Supervisor and School Head) – 3 copies
  9. Duly accomplished CS Form 212 (Personal Data Sheet) – 3 original copies
  10. Sworn statement that all documents submitted are true and correct with documentary stamp – 1 original copy
  11. Latest approved appointment – 3 certified true copies
  12. Latest payslip or payroll – 1 certified true copy
  13. Latest plantilla (PSIPOP) – 1 certified true copy
  14. Certificates of trainings, seminars, workshops, awards – certified true copies
  15. Certification that the incumbent of the position to be reclassified qualifies to occupy the new position

 
REQUIREMENTS
(MASTER TEACHER I)

  1. Endorsement from the SDS
  2. Duly accomplished ERF – 5 copies
    1. For MT I – must have at least C.A.R of M.A. degree
  3. Certification from School Registrar for C.A.R. or M.A. degree – original copy
  4. TOR with CAV from CHED – original copy
  5. Updated Service Record – 3 original copies
  6. Performance rating for the last 3 school years (Certified photocopy signed by the Admin. Officer, District Supervisor and School Head) – 3 copies
  7. Certificate that applicant is actually teaching with regular teaching load supported by a class program
  8. Certificate as a demonstration teacher
  9. Certificates of trainings, seminars, workshops, awards not previously credited – certified true copy
  10. Division Rank List signed by the SDS – certified copy
  11. Certification on Number and Names of Teachers to be assigned/served by MT I and MT II (secondary)/Number of Teachers and MT I in the District
    1. MTs (secondary) – 5-7 teachers per subject area in the same organizational unit
    2. MTs (elementary) – total no. of teachers including MT I in the district
  12. Organizational chart with item numbers/subject areas
  13. Duly accomplished CS Form 212 (Personal Data Sheet) – 3 original copies
  14. Latest approved appointment – 3 certified true copies
  15. Latest payslip or payroll – 1 certified true copy
  16. Latest plantilla (PSIPOP) – 1 certified true copy
  17. Certification that the applicant for reclassification is qualified to occupy the new position
  18. Sworn Statement that all documents submitted are true and correct with documentary stamps (original copy)
  19. Computation worksheet for MT positions for Elementary (District) level of Secondary level
  20. Must be TIII per DECS Order No. 54, s. 1993

 
REQUIREMENTS
(MASTER TEACHER III)

  1. Endorsement from the SDS
  2. Duly accomplished ERF – 5 copies
    1. For MT II – must have at least C.A.R of M.A. degree
  3. Certification from School Registrar for C.A.R. or M.A. degree – original copy
  4. TOR with CAV from CHED –original copy
  5. Updated Service Record – 3 original copies
  6. Performance rating for the last 3 school years (Certified photocopy signed by the Admin. Officer, District Supervisor and School Head) – 3 copies
  7. Certificate that applicant is actually teaching with regular teaching load supported by a class program
  8. Certificate as a demonstration teacher
  9. Certificates of trainings, seminars, workshops, awards not previously credited – certified true copies
  10. Division Rank List signed by the SDS – certified true copy
  11. Certification on Number and Names of Teachers to be assigned/served by MT I and MT II (secondary)/Number of Teachers and MT I in the District

-MTs (secondary) – 5-7 teachers per subject area in the same organizational unit
-MTs (elementary) – total no. of teachers including MT II in the district

  1. Organizational chart with item numbers/subject areas
  2. Duly accomplished CS Form 212 (Personal Data Sheet) – 3 original copies
  3. Latest approved appointment – 3 certified true copies
  4. Latest payslip or payroll – 1 certified true copy
  5. Latest plantilla (PSIPOP) – 1 certified true copy
  6. Certification that the applicant for reclassification is qualified to occupy the new position
  7. Sworn Statement that all documents submitted are true and correct with documentary stamps (original copy)
  8. Computation worksheet for MT positions for Elementary (District) level of Secondary level
  9. Must be MTI per DECS Order No. 54, s. 1993

 
RECLASSIFICATION OF POSITIONS
REQUIREMENTS
(HEAD TEACHER/PRINCIPAL)

  1. Letter request approved by the SDS
  2. ERF approved (5 copies)
  3. PAL (4 copies)
  4. Rank List (3 copies)
  5. PDS (3 copies)
  6. PDF (3 copies)
  7. Updated Service Record (3 copies)
  8. Latest appointment (3 copies)
  9. TOR (1 copy undergraduate, MA)
  10. CAR certificate for T III (3 copies)
  11. Payslip (1 copy)
  12. Awards/Certificate of Training
  13. MT’s (secondary) 5-7 list of teachers per subject areas in the same organizational unit
  14. MT’s (elementary) certification of teachers as total number of MT I-MT II in the district
  15. HT’s/Principal’s lists of teachers supervised with subject areas

 
 
REQUIREMENTS
(HEAD TEACHER/PRINCIPAL)

  1. Certification that the incumbent of the position to be reclassified is qualified to occupy the new position
  2. Justification Statements
  3. Class Program
  4. Result of Qualifying examination (Principal I)
  5. Organizational Chart
  6. Plantilla
  7. PAST (3 consecutive rating period)
  8. Certified, Authenticated and Verified (CAV) Transcript of Records
  9. Certificates/Proofs of Outstanding Accomplishment
  10. NEAP Certification as to the result of NQEP taken and Basic Training Course for School Heads attended
  11. SBM Task Force’s Certification as to the rating obtained in the internal and external stakeholder’s assessment
  12. Division Selection and Promotion Board’s certification on the points obtained in the Psychological Attributes and Personality Traits assessment
  13. Enrolment Data (Form 3) in the present school assignment, including the cluster schools handled, if any

 
GSIS RETIREMENT/SURVIVORSHIP/SEPARATION/TOTAL AND PERMANENT DISABILITY CLAIM APPLICATION
REQUIREMENTS

  1. Endorsement from the Division Office
  2. Application for the retirement/Survivorship/Total and Permanent Disability/Separation
  3. Updated Service Record
  4. Clearance from Division Office pertaining to money and property accountability
  5. Certification that the employee has no pending Administrative Case and or Criminal Case filed against him/her from the Division Office
  6. Certificate of Last Payment from Regional Payroll Services Unit
  7. Provident Fund Loan Clearance from the Division Office
  8. GSIS Tentative Computation

 
PROCEDURE

  1. Client/Applicant will submit the claim application to Records Section/Office of the Regional Director
  2. Record Section/Office of the Regional Director will:
    1. Track/Barcode
    2. Forward the claim application to Personnel Section
  3. Personnel Section will:
    1. Validate and process
    2. Prepare Endorsement for GSIS
    3. Forward to Legal Unit for verification of pending or no pending case
  4. Legal Unit will:
    1. Verify (Pending/No Pending Case)
    2. Forward the claim application to Regional Director’s Office for signature
  5. Regional Director’s Office will:
    1. Approve the claim application
    2. Forward the claim application to Record Section for release to GSIS
  6. Records Section will:
    1. Endorse/Forward to GSIS Office

 
AUTHORITY TO TRAVEL ABROAD PROCEDURE
REQUIREMENTS

  • Approved Form 6
  • Division Clearance
  • Certification as to the following:
    • Another teacher is available to take over the classes;
    • Teacher has no pending unsubmitted report;
    • Teacher has no pending administrative case;
    • No government fund will be spent for the travel;
    • Teacher has not gone on leave abroad within one year prior to the date of his/her application

 
PROCEDURE

  1. Client/Applicant will submit the Authority to Travel Abroad Application to Records Section/Office of the Regional Director
  2. Record Section/Office of the Regional Director will:
    1. Track/Barcode
    2. Forward the application to Personnel Section
  3. 3.Personnel Section will:
    1. Validate and process
    2. Prepare Endorsement for the signature of the Regional Director
    3. Forward to Regional Director’s Office
  4. 5.Regional Director’s Office will:
    1. Approve and Forward the Authority to travel to Record Section
  5. 6.Records Section will:
    1. Release to Division Office

 
TERMINAL PAY APPLICATION
REQUIREMENTS

  1. C.S. Form 6 and Certification of Leave Credits
  2. Computation of Vacation/Sick Leave
  3. Worksheet
  4. Distribution of Commutation Vacation/Sick Leave Credits
  5. Service Record
  6. Notice of Salary Adjustments
    • Latest Salary Adjustment for Non-Teaching Position
    • R.A. 4670 for Teaching Position
    • R.A. 7305 Magna Carta of Public Health Workers (PHWs) for compulsory retirement
  7. Last Approved Appointment
  8. Certification of Last Salary Received stating the gross amount, date and monthly salary rate from the Division Office
  9. Clearance from Division Office pertaining to money and property accountability
  10. Affidavit of Applicant that he/she has no pending criminal/administrative case (R.A. 3019) notarized by the Lawyer or Mayor
  11. Certification that the employee has no pending Administrative Case and or Criminal Case filed against him/her from the Division Office
  12. Fiscal’s Clearance from Place of Assignment and Residence
  13. GSIS Clearance
  14. GSIS Retirement Adjudication of Annuity Voucher
  15. Sworn Statement of Assets and Liabilities and Net Worth, latest
  16. Certificate of Last Payment from Regional Payroll Services Unit
  17. DBP Passbook with clear Account Number
  18. Provident Fund Loan Clearance from the Division Office
  19. In case of deceased claimant, the following should be submitted:
    1. Original/Certified true copy of Birth Certificate of all Children of deceased
    2. Marriage Contract
    3. Death Certificate
    4. Proof of Surviving Legal Heirs
  20. Affidavit of relationship executed by the next kin's ages of children should be stated

PROCEDURE

  1. Client/Applicant will submit the claim application to Records Section/Office of the Regional Director
  2. Record Section/Office of the Regional Director will:
    1. Track/Barcode
    2. Forward the claim application to Personnel Section
  3. Personnel Section will:
    1. Validate and process
    2. Compute commutation of vacation/sick leave credits
    3. Prepare Memorandum for payment of the Schools Divisions for verification of pending and no pending case
    4. Forward to Legal Unit
  4. Legal Unit will:
    1. Receive
    2. Verify (Pending/No Pending Case)
    3. Forward the claim application to Finance Division
  5. Finance Division will:
    1. Prepare endorsement
    2. Forward to Regional Director’s Office
  6. Regional Director’s Office will:
    1. Approve and forward the claim application to Finance Division
  7. Finance Division will:
    1. Segregate and forward to Records Section
  8. Records Section will:
    1. Release to Division Office