(2) For bidded projects:

i.   To be able to fast-track the implementation of the SESBP from its inception to its completion, an executive committee at the Central Office and an adhoc regional committee in every DESCRO shall be created.

(1)   The Executive Committee shall be responsible for the expeditiously acting on all matters concerning SESBP referred to the Central Office. All communications on these matters shall be coursed thru the said Committee. It shall be composed of the following:

Chairman: Special Assistant to the Secretary

Members: Representative, Finance and Administrative Service

Representative, Central PBAC

Representative, CORAL Head Office

(2) The adhoc regional committee shall be tasked to address the problems arising from the implementation of SESBP through corrective and/or preventive measures and shall act promptly on matters within the DESCRO sphere of the following:

Chairman: The Assistant Regional Directors

Members: Physical Facilities Coordinator

Budget or Administrative Officer

Representative, CORAL Regional Office

j.   All papers/documents must be acted upon accordingly by all concerned parties at the central and/or regional levels in the most expeditious manner.

k.   The regional and division office are advised to confer and closely coordinate with COA representatives whenever possible. COA auditing rules and regulations shall be complied with.

l. In order to expedite payments to contractors, suppliers and “pakyaw” contractors, the regional directors may transfer funds from the regional office to the division level under the custody of the division superintendent.

m.   Regional Directors/Schools Superintendents concerned shall prepare and submit to the office of USEC Baltazar the Summary of Expenditures (SOE) for all completed projects under the regular CY 1991 SBP so that the full amount of the Supplement Budget allocated for the region may be released.

n.   Variation Orders are not allowed. Plans and Specifications must be carefully studied in order to identify inconsistencies, conflicts, etc. All variations including those attributable to site conditions must be included in the bidder’s price.

o.   There shall be no price escalation. These projects are of short duration only.

p.   Project delays shall not be tolerated. The DECSRO shall unilaterally take over the construction works and “CALL” the contractor’s performance bond once slippage exceeds negative 10%.

q.   In accomplishment report, all defective works that have been corrected shall not be included and must not be paid. Uninstalled materials shall not be credited as part of the progress accomplishment. The owner’s cost breakdown (not that of the contractor’s) shall be used as basis of accomplishment report. Progress photo shall be included in the submittals. The SOPIC, concerned shall certify to the correctness of the accomplishment report.

r.   Partial release of the retention money shall not be allowed. Total retention money shall be paid only after the Certificate of Inspection and Acceptance has been signed by the SOPIC, CORAL representative and approved by the Regional Manager.

s.   In addition to the required documents as listed, the contractor shall submit request for final payment together with the as-built plans and pictures of the complete building with the SOPIC concerned posing in front thereof. Expenses for the plans and pictures shall be for the account of the contractor.

t.   Upon receipt of these guidelines, the regional directors shall meet immediately with the RPBAC, the Physical Facilities Coordinator, the CORAL Regional Manager and other involved personnel in their respective regions to orient them of the content of this directive and discuss the priority activities that require immediate action.