July 20, 2009
DO 82, s. 2009
Documentation Procedures On Private Sector Donations To Public Schools

To: Undersecretaries
Assistant Secretaries
Bureau Directors
Regional Directors
Schools Division/City Superintendents
Heads, Public Elementary and Secondary Schools
All Others Concerned

  1. This is with reference to DepED Memorandum No. 364, s. 2007 entitled “Coordination of All Private Sector Engagements with DepED Through the Adopt-A- School Program (ASP) Secretariat”. In order for the Central Office to reconcile reports of all contributions from the private sector, the ASP Regional/Division Coordinators and School Heads/Teachers-in-Charge (TICs) shall submit in organized manner to the ASP Secretariat corresponding reports and documents.
  2. In order to provide the ASP National Secretariat a cumulative report of all private sector contributions to the public education system initiated from the field offices (regional, division, district and school levels), the following systematic documentation process shall be implemented:
    1. All Principals/School Heads/TICs are required to completely fill up the form (Form-ASP-SCH) on a quarterly basis and to be submitted 15 days after the end of each quarter to their respective ASP Division Coordinators together with the photocopies of the available Memorandum of Agreement (MOA), all Deeds of Donation (DOD) and Certificates of Acceptance (CA). Another set of documents shall be submitted to the district offices for their reference. District offices shall notify their respective divisions for any concern regarding the report submitted by the Principals/School Heads/TICs to the ASP Division Coordinators;
    2. All ASP Division Coordinators shall collate the received documents coming from their various schools and prepare the form (Form- ASP-DIV) on a quarterly basis and to be submitted 30 days after the end of each quarter to their respective ASP Regional Coordinators together with the photocopies of the following documents:
      1. Form-ASP-SCH
      2. Memorandum of Agreement (MOA)
      3. Deeds of Donation (DOD)
      4. Certificates of Acceptance (CA)
    3. All ASP Regional Coordinators shall collate the received documents coming from the various division offices and prepare the Form-ASP-REG on a quarterly basis and to be submitted:
      1. Form-ASP-SCH
      2. Form-ASP-DIV
      3. Memorandum of Agreement (MOA)
      4. Deeds of Donation
      5. Certificates of Acceptance
  3. Deadlines for the submission of quarterly reports to the ASP Secretariat are:schools 
    1st quarter August 15, 2009
    2nd quarter August 15, 2009
    3rd quarter October 15, 2009
    4th quarter January 15, 2010divisions 
    1st quarter August 25, 2009
    2nd quarter August 25, 2009
    3rd quarter October 31, 2009
    4th quarter January 31, 2009

    1st quarter Sept.05, 2009
    2nd quarter Sept.05, 2009
    3rd quarter November 15, 2009
    4th quarter February 15, 2009

  4. For purposes of determining where to categorize a donation on the prescribed list of interventions, enclosed is the definition of each for reference.
  5. For further information, please contact Mr. Roel T. Bonito or Mr. Romeo Parayno of ASP Secretariat, 5th Floor, Bonifacio Bldg., DepED Complex, Meralco, Avenue, Pasig City at tel. nos.: (02) 638-8637/38 or email address at: asppim_secretariat@yahoo.com.ph., website at www.adopt-a-school.ph.
  6. Immediate dissemination of and compliance with this Order is directed.

As stated
DepED Memorandum: (No. 364, s. 2007)
Allotment: 1- -(D.O. 50-97)

To be indicated in the Perpetual Index under the following subjects: