September 29, 2011 DO 74, s. 2011 – Policies and Guidelines on the FY 2011 Allocation of Textbooks and Teachers Manuals

September 29, 2011
DO 74, s. 2011
Policies and Guidelines on the FY 2011 Allocation of Textbooks and Teachers Manuals

To: Bureau Directors
Regional Directors
Schools Division/City Superintendents
Public Elementary School District Supervisors
Heads, Public Elementary and Secondary Schools

  1. It is the policy of the Department of Education (DepEd) to provide every pupil/student in all public schools with a complete set of textbooks (TXs) per grade/year level, and every teacher, a complete set of teachers manuals (TMs) which go with the textbooks. In operational terms, the sum of the number of TXs allocated for each elementary/secondary school is equal to the current enrolment (i.e., the school year when the TXs and TMs will be delivered) as reported in the latest Unified Information System (UIS) of the DepEd-Central Office (CO) plus 10% to provide for possible increase in enrolment. The number of TMs allocated for each elementary/secondary school shall be determined by dividing the number of TXs by 35 rounded to the nearest whole number.
  2. In addition, a buffer stock shall be provided for TXs equivalent to 10% of the projected enrolment of the school year. The buffer stock shall answer for replacements, for losses and/or damages of TXs, increase in enrolment, and for meeting the requirements of newly established/created schools. The school districts and high schools will receive 10% of the buffer stock, while 30% shall be delivered directly to the division offices (DOs), 10% to the regional offices (ROs) and 50% shall be delivered to the DepEd-CO designated warehouse. In this regard, the schools division/city superintendents (SDSs) and school heads (SHs) shall ensure that the buffer stocks are properly stored in protected places/warehouses, and that these are equitably distributed and utilized by the pupils/students in need.
  3. The TXs and TMs are to be financed from the General Appropriations Act (GAA) lumpsum amount for textbooks and instructional materials. Likewise, it is the policy of DepEd to procure TXs and TMs on a centralized basis to avail of economies of scale. The provision of TXs and TMs will allow DepEd to achieve the 1:1 Textbook to Pupil Ratio (TXPr) and shall ensure that the TXPr in all public schools shall remain at desirable levels (1:1) for core subjects and (1:2) for non¬core subjects, throughout the five (5) years life span of the TXs and TMs.
  4. The indicative regional allocations of TXs and TMs to be provided to public schools is contained in the enclosure.
  5. All matters pertaining to textbook planning, content review and evaluation, technical standard setting, procurement and allocation, and implementation of the National Textbook Delivery Program (Textbook Count), Textbook Walk Program, Textbook Audit, among others, shall be coordinated with the Instructional Materials Council Secretariat (IMCS).
  6. The condemnation and disposal of the TXs and TMs should be coordinated with the division offices (DOs) through the Disposal Committee. The replacement of damaged or lost TXs should be coordinated with the IMCS if the buffer stocks from the division offices have been depleted.
  7. For any query or clarification, please address your communication or e-mail to:
    Executive Director
    Instructional Materials Council Secretariat 5/F Mabini Building, DepEd Complex Meralco Avenue, Pasig City Telefax: No.: (02) 6340-901/ (02) 6313-690
    Project Development Officer V
    Procurement Monitoring Division, IMCS
    E-mail Addresses:
  8. Immediate dissemination of and compliance with this Order is directed.

Encl.: As stated
Reference: None

To be indicated in the Perpetual Index under the following subjects: