In adherence to President Duterte’s directive: DepEd RO3 streamlines frontline services; expedites release of documents

Wednesday, August 31, 2016

City of San Fernando, Pampanga—DepEd RO3 clients can heave a sigh of relief and expect faster frontline service transactions with the simplified and convenient processing of permits and other pertinent documents released by the Regional Office as a response to President Rodrigo Duterte’s order to cut red tape and complete government transactions within 30 days.

The Certification, Authentication, and Verification (CAV) of school records, elementary and secondary education diploma, official transcript of records and other school records, for employment/study abroad, and Seaman’s Book,  which is free of charge, shall now be requested directly at the DepEd Regional Office. A transaction slip will be issued by the Records Section to each applicant to confirm the receipt of authentic, complete and intact documents. Likewise, the DFA Form No. DFA-OCA-A-03 (date of issuance of the CAV/RED RIBBON at the Department of Foreign Affairs) will also be issued. Application Forms for CAV could be downloaded through

Applications received until 3:00 o’clock in the afternoon, together with the master list, will be transmitted to the DFA for authentication on the same day. Those that will be received after the cut-off time will be sent to the same office on the following day. The official courier of the DFA regularly picks up the documents at the DepEd Regional Office. Applicant shall claim the CAV /RED RIBBON documents at the DFA Office in Macapagal Avenue, Aseana Business Park, Parañaque (near Mall of Asia).

However, those who are scheduled to leave the country within ten (10) days are allowed to hand-carry their CAV application to the DFA-OCA Pampanga located in Robinsons Starmills in Mexico, Pampanga. The usual and regular processing of CAV requests takes ten (10) days.

Public School Teachers’ Upgrading of Positions

Similarly, effective October 1, 2016, the approval of requests for upgrading of position of Teachers I to Teachers III, Head Teachers I to Head Teachers II/III and other teaching related positions thru the Equivalents Record Forms (ERFs) has also been streamlined, allowing teachers to directly submit the following documents  to their respective division offices every Friday at 4:00 p.m.

The Schools Division Offices shall receive the documents of the applicants and shall issue a Transaction Slip (with control number) as confirmation of the receipt of the documents. The designated Liaison Officers of the Schools Division Offices shall submit the duly signed ERFs, Plantilla Allocation Lists, and other supporting documents with transmittal letter   to the Records Unit of the Regional Office every Friday. The Personnel Unit of the Regional Office, upon receipt of the documents, shall process the ERFs within five (5) days (Friday of last week to Thursday of next week).

Similarly, the Finance Division of the Regional Office upon receipt of copies of the approved ERFs shall allocate the funding requirement and submit to the Department of Budget and Management, Regional Office III every Friday, for the issuance of NOSCA. The corresponding NOSCA of the approved ERFs shall be issued directly by the DBM RO III to the Division Offices, copy furnished DepEd Regional Office Finance Division. Upon receipt of the copy of the NOSCA, the DepEd RO Finance Division shall issue the corresponding Sub-ARO to cover the salary differential.

Other business processes in the DepEd Regional Office such as the processing and approval of Government Recognition and Permit to Operate for Private Schools have been streamlined and improved services and transactions.•