DO 51, s. 2007 – Regular Annual Collection and Processing of Formal Basic Education Data for SY 2007-2008

July 27, 2007
DO 51, s. 2007
Regular Annual Collection and Processing of Formal Basic Education Data for SY 2007-2008

To: Regional Directors
Regional Secretary – DepED ARMM
Schools Division/City Superintendents
Heads, Public and Private Elementary and Secondary Schools

  1. The annual statistical activities of this Department start this school year with the distribution and collection of the data gathering forms designed for electronic processing using the Basic Education Information System (BEIS).
  2. The BEIS data gathering forms covering SY 2007-2008 consist of the following:
    1. Government Elementary School Profile;
    2. Government Secondary School Profile; and
    3. Private School Profile (for private elementary and secondary schools).

    The following revisions have been made in the school profiles:

    1. Table D – Pupil Data for Previous School Year will include Number of Completers for Pre-school by sex under the row on number of Promotees/Graduates;
    2. Table E.1 Existing Number of Rooms in the School (for public school profiles) and Table 5 (for private school profiles) will cover the different dimensions of instructional rooms (Refer to Instructions on Physical Facilities Data)
  3. The heads of the regional and division planning units shall jointly undertake the distribution, collection and processing of the accomplished forms. Funds for the printing and reproduction of the forms shall be transferred directly to the division offices to expedite the data collection activity.
  4. The cut-off date for the Government Elementary and Secondary school Profile and Private School Profile remains as is, August 31. Enclosed arc the forms.
  5. The district supervisors and heads of public elementary schools, secondary school principals, vocational school administrators and heads of private schools offering elementary and/or secondary education shall be held responsible and accountable for the prompt, complete and accurate filling up of the BEIS forms. They shall likewise be responsible for the submission of the duly accomplished forms to their respective division offices on or before September 30, 2007. The division planning units should be responsible for the complete and prompt retrieval of accomplished private schools profiles for onward submission to the office of Planning Service.
  6. The regional directors, schools division superintendents, district supervisors and school heads are advised to implement rigid validation procedures to ensure the completeness, accuracy and reliability of the data. These concerned field officials shall be held responsible and accountable for any inaccuracy or false data reported The Central Office through the OPS shall undertake a rigorous system of spot checking and validation at the central and field levels. Administrative sanctions such as withholding the allocation of resources e.g., teacher items, classrooms shall be imposed on those officials who deliberately report false or inaccurate data.
  7. The school heads arc responsible in providing justification for variances between last year and the current year’s data which involved sudden increase or decrease of enrolment, resources such as teachers, instructional rooms and school furniture and the like.
  8. The division offices shall electronically process the public elementary and secondary schools profiles to produce the following outputs and shall submit the same on the following dates to their respective regional offices:
    Outputs (electronic copy) Revised Dates
    BEIS Quick Counts (Module I) October 15, 2007
    BEIS Schools Statistics (Module 2) January 15, 2007
  9. The regional offices shall consolidate the division offices outputs for onward submission to the Research and Statistics Division (RSD), Office of Planning Service (OPS) on the following dates:
    Outputs (electronic copy) Revised Dates
    BEIS Quick Counts (Module I) November 15, 2007
    BEIS Schools Statistics (Module 2) February 15, 2007
  10. The RSD-OPS shall then consolidate and produce the various levels of disaggregation for dissemination:
    Outputs (electronic copy) Revised Dates
    BEIS Quick Counts (Module 1) End of December 2007
    BEIS Schools Statistics (Module 2) End of March 2008
  11. The division and regional offices are encouraged to use electronic mail in the submission of their outputs.
  12. It is important that adherence to the above-listed schedules should be strictly followed so that the data in Modules 1 and 2 be used in the computation of resource requirements needed in the preparation of the FY 2009 DepED budget.
  13. Upon the completion of the Module 2, the processing of the BEIS Performance Indicators (Module 3) in various levels of disaggregation commences. The field offices will then be provided with the final electronic copy of the said module by end of April 2008.
  14. To facilitate the accomplishment of the school profiles, the data gathering forms stated in Par. 2 shall be downloaded through the DepED website. The forms shall also be sent through electronic mail to Regional Planning Units.
  15. Full attention and strict compliance with this Order is earnestly requested of all concerned to ensure the successful implementation of this annual statistical activity.
  16. This Order supersedes previous DepED Order regarding annual collection and processing of basic education data.

Reference: DepED Order: No. 33, s. 2006 Allotment: 1—(D O. 50-97)

To be indicated in the Perpetual Index under the following subjects: