August 6, 2008 DO 57, s. 2008 – Revised Guidelines on the Effective Implementation of the Preschool Service Contracting Program
To: Regional Directors
Schools Division/City Superintendents
Heads, Public Elementary Schools
All Others Concerned
In order to implement effectively the Preschool Service Contracting Program, its guidelines are hereby revised as follows:
- General Guidelines
- Priority for organization of Preschool Service Contracting classes for SY 2008-2009 are the identified low performing schools, Public Elementary Schools without existing preschool classes, including Barangays without Daycare Centers, urban poor communities and relocation areas.
- Public Elementary Schools/Barangays with Preschool Service Contracting classes as of SY 2007-2008 can continue to organize the same provided no preschool class is existing in that same school.
- Qualified beneficiaries shall be the five-year old children or the incoming Grade One pupils for the next school year. For SY 2008-2009, children whose birthdays fall on June 2003 until October 30, 2003 can be enrolled in the program.
- A class must be composed of not less than fifteen (15) and not more than twenty-five (25) five-year old children.
- Classes start on the first Monday of October and ends on the last Friday of March of every school year.
- Only five-year old children who are attending Daycare Service with other age groups can be taken in for the Service Contracting class.
- Accredited and/or recognized Preschools/Early Learning Centers, Colleges/ Universities offering Education Course and duly registered Non-Government Organizations with education mandate are qualified to become Service Providers.
- Service Providers shall enter into a Memorandum of Agreement (MOA) with the Division Office. They shall be paid in full at Three Hundred Pesos (PhP 300.00) per child per month in two (2) tranches of payment.
- When screening Service Providers, their financial capacity must be considered. Service Providers must be able to advance funds for at least three (3) months for Three Hundred Pesos (PhP300.00) per child per month.
- Funds for the Preschool Service Contracting Program should not be used for other purposes.
- Specific Guidelines
- A. Responsibilities of the Service Providers
1. Enter into a Memorandum of Agreement (MOA) with the DepED Division Office. Format of the MOA is enclosed as pattern to consider.
2. Assist or recommend to the Division Office areas where Service Contracting may possibly be organized.
3. Hire preschool teacher(s) who will handle at least two (2) preschool contracting classes per teacher. Same teacher(s) will have to be under Contract with the respective Service Provider(s).
4. Provide the following:
4.1. honorarium of teacher(s) of not less than Php3,000.00/month every end of the month on time;
4.2. original printed workbooks in Communication Skills in English and Filipino, and Mathematics at least two weeks after the start of the class;
4.3. set of three (3) storybooks per child within the first month of the Program; and
4.4. basic school supplies, like pads of paper, pencils, erasers; art materials such as crayons, scissors, art papers, modeling clay and necessary instructional materials and supplies for the teachers sufficient for the six-month period.
5. Provide direct assistance to the teachers concerning classroom instruction as often as possible.
6. Submit the following to the Division Office:
6.1 Report of Enrolment certified by the Preschool Coordinator,
6.2 Accomplishment Report, and
6.3 Supporting Documents for Payment as enumerated in B.7.
- B. Responsibilities of the DepED
B.l. Division Offices
- Conduct survey from July to August of every year of five year old children who are not enrolled in any type of preschool or early childhood education.
- Submit to the Regional Office on or before August 15 the number of classes to be organized. A class must be composed of at least fifteen (15) and a maximum of twenty five (25) five-year old children.
- Screen Service Provider(s) from August to September and enter into a MOA on the basis of their capacity to advance funds for at least three months at Three Hundred Pesos (PhP300.00) per child.
- Assist the Service Provider(s) in screening teachers and securing classroom if necessary.
- Orient the Service Provider(s) with their teachers and school administrators on the proper implementation of the Preschool Service Contracting Program before the start of classes in October.
- Secure Sub-Allotment Release Order (Sub-ARO) and request the corresponding Notice of Cash Allocation (NCA) from the Department of Budget and Management (DBM). Procedure of Fund Transfer is shown below:
- Pay the Service Provider(s) in full, i.e. Three Hundred Pesos (PhP300.00) per child per month on a first-come, first-served basis upon submission of the complete requirements as follows:
- Signed and notarized MOA
- Billing Statement/Summary of Expenses
- Report on Enrolment certified by the Preschool Coordinator
- Teacher(s) Service Contract
- Monitoring Report from the Preschool Coordinator
- Accomplishment Report
- Certificate of Compliance from the Schools Division Superintendent
- Monitor the conduct of classes, gather and verify data as submitted by every school and provide technical assistance to Service Contracting teachers.
- Submit to the Regional Office on or before October 15, 2008 the Summary Report of Enrolment following the Excel format below. An electronic copy of the same Report is requested to be forwarded to the Bureau of Elementary Education through e-mail address email@example.com.
SUMMARY REPORT OF ENROLMENT ON PRESCHOOL CONTRACTING CLASS
Region: __________ Division: __________ SY: __________
District t –
Name of School Number of Classes Enrolment Name of Teacher Name of Service Provider M F T
B.2 Regional Offices
- Submit to the Central Office consolidated number of classes to be organized on or before every end of August and the report of enrolment by Division on or before every end of October.
- Monitor the implementation of the Preschool Contracting Program and provide technical assistance as often as necessary.
B.3. Central Office
- Prepares and releases payment through Sub-allotment Order.
- Facilitates release of funds on time.
- Monitors and evaluates the implementation of the program.
Previous issuances inconsistent with this Order are hereby amended. Strict compliance is directed.
- A. Responsibilities of the Service Providers
Encl.: As stated
Reference: DepED Order: No. 64, s. 2007 Allotment: 1—(D.O. 50-97)
To be indicated in the Perpetual Index under the following subjects: