To: Undersecretaries
Assistant Secretaries
Bureau Directors
Regional Directors
Schools Division/City Superintendents
Heads, Public Elementary and Secondary Schools

1. The annual statistical activities of the Department of Education (DepEd) shall begin with the dissemination of the revised data gathering forms for the End of School Year (EOSY) 2011-2012 and Beginning of School Year (BOSY) 2012-2013. The revised data gathering forms consist of the Government Elementary School Profile (GESP) and the Government Secondary School Profile (GSSP).
2. The following table shows the number of revisions made in the GESP and GSSP:
   

   Data Gathering Forms	Total Number of Tables	Number of Revised Tables	Number of Additional Tables
   EOSY Form
   GESP	30	8	17
   GSSP	30	7	16
   BOSY Form
   GESP	8	3	3
   GSSP	6	2	1

3. Due to the major revisions in the school profiles, there is a need to conduct regional orientation for the Regional and Division Planning Officers in order to have a common understanding and interpretation of the different data elements included in the tables.
4. The following timelines in data collection shall be observed:
   

   Activity	Target Date	Remarks	Fund Source
   One-Day Orientation of Regional and Division Planning Officers by the Research and Statistics Division (RSD) Staff (including on-line testing)	April 23-27, 2012	Simultaneous conduct in all 17 regions	Fund Transfer to Regional Office (RO) and Division Office (DO) from PMIS funds/local funds
   Orientation of School Heads (SHs) by the Division Planning Officers	May 2-4, 2012		Fund Transfer to RO and DO funds
   Encoding and Submission by SHs of EOSY 2011-2012 Data in the BEIS	before May 11, 2012	Can be done by the SH in any venue with internet connectivity
   Validation of Data by the Division Planning Unit	before May 31, 2012	Minimum of one (1) week for small divisions and maximum of three (3) weeks for large divisions
   Encoding and Submission by the SHs of BOSY 2012- 2013 data in the EBEIS	before August 7, 2012	Can be done by the SH at any venue with internet connectivity
   Validation of Data by the Division Planning Unit	before August 31, 2012	Minimum of one (1) week for small divisions and maximum of three (3) weeks for large divisions

5. The Enhanced Basic Education Information System (EBEIS) is being adjusted to incorporate changes in the GESP and GSSP Forms and to enhance the system’s built-in validation procedures. Consequently, the operational guidelines and procedures in encoding and validating data were also enhanced based on the findings, issues and lessons learned from the EBEIS Debriefing Conference in November 2011. These revised EBEIS guidelines and procedures will be disseminated through a separate DepEd Order.
6. Funds for the conduct of Orientation of Regional and Division Planning Officers shall be transferred to the Regional Offices (ROs), while funds for the printing and reproduction of the forms shall be transferred directly to the Division Offices (DOs). Funds intended for the interim divisions should be released by the mother division. In case the funds for the orientation do not come in time for the scheduled orientation, the regional and division offices are requested to utilize local funds in the meantime.
7. The RO shall be responsible for selecting the appropriate venue for the orientation including board and lodging (where applicable) of the participants and the training team. The venue should have continuous power supply and internet connectivity. Transportation and travel expenses of all participants shall be charged to their respective local funds.
8. The Division Offices shall oversee the encoding of data for schools without any access to the internet facilities.
9. The schedule of Regional Orientation shall be announced through a separate Memorandum.
10. The revised data gathering forms shall be sent through e-mail to the Regional Planning Units (RPUs).
11. Immediate dissemination of and strict compliance with this Order is directed.

Reference: DepEd Order No. 68, s. 2011

To be indicated in the Perpetual Index under the following subjects:
CHANGE
DATA
FORMS
SCHOOLS

DO_s2012_33