DO 73, s. 2016 – Guidelines on the Procurement of Tools and Equipment for Selected Technical-Vocational Secondary Schools with Agriculture and Fishery Arts Specializations for the School Year 2016-2017

December 2, 2016
DO 73, s. 2016
Guidelines on the Procurement of Tools and Equipment for Selected Technical-Vocational Secondary Schools with Agriculture and Fishery Arts Specializations for the School Year 2016-2017
To:      Regional Directors (except NCR)
Schools Division Superintendents
All Others Concerned
  1. The Department of Education (DepEd) issues the following Guidelines on the Procurement of Tools and Equipment for Selected Technical-Vocational (TechVoc) Secondary Schools with Agriculture and Fishery Arts Specializations for the School Year (SY) 2016-2017 to ensure proper implementation and to adhere to the principles of transparency, accountability, efficiency, and economy in its procurement process:
  1. All procurement should be within the approved budget of the procuring entity based on the regional allocations specified in the 2015 General Appropriations Act (GAA), under the Estimated Budget Allocation per School, per Region for Tools and Equipment Provision contained in Enclosure No. 1. However, no government procurement shall be undertaken unless it is in accordance with an approved Annual Procurement Plan as per Republic Act (RA) No. 9184 otherwise known as the Government Procurement Reform Act.  The total value of items to be procured must not exceed the amount allotted for the entire region in the 2015 GAA.  Therefore, the regions will need to prioritize the necessary tools and equipment to be procured.
  1. As a general rule, all procurement shall be done through competitive bidding, as provided in Rule XVI of the Implementing Rules and Regulations (IRR) of RA 9184.  Rule XVI outlines the conditions under which the use of alternative methods of procurement may be resorted to.
  1. The concerned regions, except for the National Capital Region (NCR), shall consult with their Technical-Vocational and Livelihood (TVL)/Technology and Livelihood Education (TLE) coordinators and the schools divisions concerned regarding the specific requirements of the identified schools per specialization, including details such as quantity per item and points of delivery.
  1. The technical specifications of goods for procurement shall be guided by the standards set by the Office of the Undersecretary for Curriculum and Instruction particularly the Specifications of Tools and Equipment by Specialization contained in Enclosure No. 2.
  1. The approved budget for the contract for the procurement of goods should include incidental expenses such as delivery, training, and installation as may be appropriate, inclusive of applicable taxes.
  1. To ensure successful bidding, the Regional Bids and Awards Committees (BACs) should consider the list of items to be procured.  Contract packages should therefore be evaluated and awarded by lot, per package, or per item.
  1. The procurement process from the opening of bids up to the awarding of contract shall not exceed three months, or a shorter period to be determined by the Procuring Entity (PE) concerned.  All members of the BAC shall be on a jury duty type of assignment until the Notice to Award (NOA) is issued by the Head of the PE (HOPE) in order to complete the entire procurement process at the earliest possible time.  The BAC members shall give outmost priority to BAC assignment over all the other duties and responsibilities until the requirements for the said assignments at hand are completed.
  1. To ensure that the Contract or Purchase Order (PO) are prepared and approved within the prescribed timelines of RA 9184, the regions are responsible for the following undertakings:
  1. The BAC, through its Secretariat, prepares and submits the Complete Staff Work together with the approved Resolution to Award (RTA) to the Office of Undersecretary for Finance for the release of Sub-ARO prior to the issuance of NOA;
  1. The amounts specified in the RTA shall be the basis of Central Office to download funds to the Region so that it can proceed with the issuance of the NOA; and
  1. The preparation of Contract or PO will be subject for review by the legal officer, if any, to advice whether or not the provisions in the Contract or PO is in compliance with existing laws and regulations.
  1. The regions, together with its schools division offices and concerned recipient schools, are encouraged to explore other modes of acquiring the other necessary tools and equipment as may be allowed by law.  These include, among others, partnering with local government units, private institutions, and other stakeholders.
  1. For more information, all concerned may contact Ms. Ruth Romano of the Procurement Management Service (PMS), Department of Education Central Office (DepEd CO) at telefax nos. (02) 636-5642 to 43 or (02) 635-3762.  Queries related to TVL specialization requirements and allocations may be referred to Jocelyn DR Andaya, Director IV, Bureau of Curriculum Development (BCD), DepEd CO, DepEd Complex, Meralco Avenue, Pasig City at telephone no. (02) 632-0170.
  1.  Immediate dissemination of and strict compliance with this Order is directed.

(Sgd)LEONOR MAGTOLIS BRIONES
Secretary

Reference: DepEd Order No. 8, s. 2016
To be indicated in the Perpetual Index  under the following subjects:
AGRICULTURAL EDUCATION
FUNDS
OFFICIALS
POLICY
PROCUREMENT
SCHOOLS
TECHNICAL EDUCATION
VOCATIONAL EDUCATION

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